Data Protection Privacy Notice
We will keep your records safely. Melbourn Dental Practice complies with the Data Protection Act (1998) and General Data Protection Regulation (GDPR) 2018. This means that we will ensure that your information is processed fairly and lawfully.
What personal information do we need to hold?
Your past and current medical & dental condition; personal details such as your age, address, telephone & medical practitioner
We may need to request details of your NHS number, your height & weight for referrals to local hospitals
Radiographs, clinical photographs & study models
Information about treatment we have provided or purpose and it’s cost
Notes of conversations or incidents that might occur for which a record needs to be kept
Records of consent to treatment
Any correspondence relating to you with other health care professionals, for example in the hospital or community services
Why do we hold this information? We need to keep accurate personal data about patients in order to provide you with safe & appropriate dental care. We also need to process personal data about you if we are referring you to NHS hospitals and to ensure the proper management and administration of the NHS.
Retaining information. We are required to retain your dental records, x-rays and study models while you are a patient of this practice and after you cease to be a patient, for at least 11 years or until age 25, whichever is longer.
Security. Your information is held in the practice’s computer system and in a secure manual filing system. The information is only accessible to authorised personnel. Personal information will not be removed from this practice without the patients authorised consent.
Your personal information is carefully protected by the staff at this practice. All access to information is held securely and can only be accessed by regularly changed passwords.
Why we may need to disclose your information. In order to provide proper and safe care to:
Your general medical practitioner
The hospital, or community dental services
Other health professionals caring for you
Private dental schemes of which you are a member
Disclosure will take place on a ‘need to know’ basis, so that only those individuals/organisations who need to know in order to provide care to you, and the proper administration of Government (whose personnel are covered by strict confidentially rules) will be given the information.
In all other situations, disclosure that is not covered by this code of practice will only occur when we have your specific consent.
Where possible you will be informed of these requests for disclosure.